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Meetings, meetings and more meetings

Meetings, meetings and more meetings

I returned from a 3 day business trip to a day with back to back meetings. It can make anyone dizzy. Does that sound familiar to you? Thankfully, not every day is like that. Sometimes I actually have a full day with no meetings….shhhhh ….don’t tell anyone!

Does that happen to you? How do you manage to get the real work done if you are never at your desk? We have all been in meetings that seem to drone on, to be repetitive, and have no ‘zing’ to them.

I loved this article “How to make Deathly Dull Meetings fun again” by Bernard Marr. He discussed 7 points that can invigorate the meeting experience. Following these steps is easy which is even better! Here are a few that I wanted to highlight:

Schedule regular breaks: This should be a no brainer. However, we often don’t do this except for a lunch or bio-break. The article is talking about energizing breaks that engage the attendees. It is not to check email or make a phone call. It is to stretch and enhance brainstorming interaction.

Take away the table: He is recommending removing the table and having chairs only or taking both table and chairs out of the room. Recently I have been invited to stand up only meetings. They are scheduled for an hour and literally there are no chairs. It is quite effective, we get to the point and quickly determine next steps.

Watch the clock: I appreciate it when someone mentions the time and gives a 15 minute warning. At times, I have been that gatekeeper. Sometimes it is hard to interrupt to make that statement. I find that it expedites the conversation since there is an urgency applied. The article suggests having a countdown clock in the room that everyone can see.

Meetings are a necessary component of the business environment. What has your team done to make them fun and more importantly, increased the efficiently and effectiveness?

Share your thoughts by commenting below or tweeting us @BuyersMeetPoint.

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Comments 1

Guest - Kelly Barner (website) on Saturday, 11 October 2014 09:12

I love these tips for improving meetings - mostly because I can't STAND meetings. I find that whether a meeting is in person or being held via conference call, my time could almost always be used more productively. In Marr's advice regarding breaks, he mentions a thirty minute attention span. I have noticed a (wonderful) trend lately of defaulting to a 30 minute rather than a 60 minute call. Rarely do we not accomplish our objectives and we get some time back to actually act on what has been discussed.

I also find that I am more likely to suggest calls with people who are like-minded about time efficiency. If someone is a "talker" and likes to go on ad nauseam, I try to handle issues via email. On the other hand, if calls are usually quick, I don't hesitate to pick up the phone.

I love these tips for improving meetings - mostly because I can't STAND meetings. I find that whether a meeting is in person or being held via conference call, my time could almost always be used more productively. In Marr's advice regarding breaks, he mentions a thirty minute attention span. I have noticed a (wonderful) trend lately of defaulting to a 30 minute rather than a 60 minute call. Rarely do we not accomplish our objectives and we get some time back to actually act on what has been discussed. I also find that I am more likely to suggest calls with people who are like-minded about time efficiency. If someone is a "talker" and likes to go on ad nauseam, I try to handle issues via email. On the other hand, if calls are usually quick, I don't hesitate to pick up the phone.
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