BMPLogo

LinkedIn Buyers Meeting Point procurement Kelly Barner twitter Buyers Meeting Point procurement Kelly Barner scribd Buyers Meeting Point procurement Kelly Barneryoutube Buyers Meeting Point procurement Kelly BarnerAdobeStock podcasticon

Blog

"The Point" is written by BMP Editor Kelly Barner as well as a diverse group of guest contributors.

Providing Real Value in Data Analysis

Data analysis has an image problem. Despite the fact that data collection is priority one, regardless of how common “big data” buzzwords have gotten, and setting aside all the calls for data-centric decision making… The boots on the ground, those of us who manage this analysis daily, have a problem.

Too many analysts are viewed as tactical cogs in a machine. We aren’t brought in to own and manage projects. We aren’t consulted on big ticket company objectives beyond the reports we’re asked to push out. Why? Because we aren’t doing enough to show value. 

If we want to grow and improve, for the good of our own careers as well as for the benefit of the companies we work for, we need to figure out how to turn this around. So, how do we do it? By graduating from tactical resources to strategic powerhouses.

The DIKW Pyramid

The first step on the way to graduation is to reevaluate the DIKW pyramid. We’re all familiar with it, yet too many of us focus on the lower levels and never make it to the top. The top is, unquestionably, where we need to be.

As a brief refresher, here’s a quick example:

2019.12.17 Image

Too many of us focus on wrangling data, and “polish it up” by adding a little information-based context. Many of our reports don’t make it beyond the Information stage above. But widget-producing organizations don’t live or die based on how much they can talk about past widget sale activity. They survive by selling more widgets. 

If data analysts want to elevate their position and perceived value, they need to align their deliverables to this business directive. Don’t focus solely on the D/I past; spend your time worrying about the K/W future. Beyond what our historic view shows, how can your company leverage it moving forward?

Presentation is Key

Now that we understand what we should be talking about, we need to address how we talk about it. Data analysts often earn the reputation of being all but indecipherable when talking to team members who aren’t steeped in facts and figures. Improving how we communicate will go a long way in graduating to strategic powerhouse.

  • Develop a central idea.We know what we want to talk about – Blue widgets and increasing sales by targeting green widget customers. What about red and yellow widgets? What about the dozens of juicy KPIs (let alone hundreds of metrics) that describe all four flavors of widget? Forget them – they are for another day. Here and now, it’s all about increasing blue widget sales.
  • Stick with that idea.As early as 1908, John Henry Jowett nailed effective public speaking after getting some sage advice from a fellow veteran preacher: “I take my text,” he said, “and divide my sermon into three parts. In the first part I tell ’em what I am going to tell ’em; in the second part—well, I tell ’em; in the third part I tell ’em what I’ve told ’em.” Anything you present up the ladder needs to be ruthlessly focused on supporting your central idea, but you also need to reiterate that idea and show how your content backs it up.
  • Focus on your idea’s business-critical elements.Don’t make assumptions or gloss over details. State very clearly and specifically: Why should the audience care about your idea? What should the audience do? What can they expect from succeeding? If you can’t convey these answers clearly and concisely, your central idea will fall flat.

Prioritizing your Work

Our widget example is obviously oversimplified. In this case, there was a clear call to action and few variables to consider. Real life doesn’t work that way. As such, we need to consider how to spend our limited time. We need to prioritize projects that will give us the biggest bang for our buck.

  • Prioritize big impact.We knew early on that blue widgets sold well. But how critical would our plan be if they didn’t? What if blue widget sales were only 5% of total sales, even with the green buyer boost? We would instead focus on higher selling items.
  • Prioritize active projects.Some organizational initiatives attract big budgets, big teams for support, and have upper management’s eye. In other words, they’re in the spotlight. You want to be in the spotlight, too. That’s a match made in heaven – focus your resources there.
  • Prioritize those who… prioritize data.Let’s face it: Some people don’t get data, won’t get data, and may even be hostile towards data. Don’t fight uphill battles that you don’t have to – prioritize teams with big impact, spotlight projects that dovalue data.

The Future of Analytics

To be incredibly blunt – there isn’t a future in straight data processing. Machine learning is getting too good. Your boss won’t need you to manage the tactical elements of data stewardship moving forward. In fact, they can likely already take raw data, plop it in a prepackaged BI platform, and have simple analyses generated for them in a matter of minutes. 

What your boss needs from you (now, and increasingly in the future) is to step up and move beyond conducting the analysis to show what needs to be done as a result of that tactical work. Don’t just support change incrementally from behind your reports – be the catalyst for big ticket change.

Continue reading
  1045 Hits
  0 Comments

Spend Analysis 101

As a procurement professional, I am frequently tasked with conducting a spend analysis on behalf of current and potential clients, but for those outside of the industry, this may be an unfamiliar exercise. In this post, I will attempt to provide a crash course on spend analysis, answering some of the most commonly asked questions about the topic: What is a spend analysis? Why should I do one? And finally, how do I do it?

A spend analysis is a very broad term that refers to… you guessed it! Analyzing the spend of an organization with the objective of understanding where money is being spent and where there may be opportunity for cost savings or process efficiencies. Spend analyses are conducted by procurement professionals in an attempt to get a comprehensive view of all of an organization’s expenditures and they are frequently the starting point for beginning the strategic sourcing process. There are a number of benefits to conducting a spend analysis, but the most important is transparency. A spend analysis provides a holistic view of all spend (indirect and/or direct) in a given time period, typically during a fiscal or calendar year. By doing this, you are able to gain visibility into where spend is being allocated, who the top suppliers are, how many suppliers you use for certain services, and areas of opportunity. For decentralized organizations, a spend analysis may reveal potential service redundancies across departments/brands and provide insights into areas of consolidation across supply bases. Along the same lines, a spend analysis provides organizations with the information needed to increase spend control by showing where and how spend/budgets are being allocated. Although there are many reasons why an organization would conduct a spend analysis, the benefits are consistent.

Continue reading
  4387 Hits
  0 Comments

Tomato, Tomato… Analysis, Analytics?

Spend analysis solutions have long been critical enablers of procurement organizations. Over the last couple of years, however, the term analysis has gradually been replaced by analytics. In order to gather information on this transition, I reached out to Rosslyn Analytics, a company that has operated under the ‘analytics’ label since their founding in 2005, long before it was the prevailing term. I'd like to thank them for their help in putting this post together.

 

Let me begin by giving working definitions for both terms. According to BigDataCraft.com,

 

Analysis is the examination process itself where analytics is the supporting technology and associated tools.”

 

Continue reading
  3625 Hits
  0 Comments

BMP 10 banner logo